Overview #
AssetIQ allows authorised users to view completed asset inspections and review their checklist responses, findings, evidence, approval decisions and related corrective work.
Where export functionality is available, inspection results can also be downloaded for reporting, analysis and record keeping.
Before exporting information, confirm that you have selected the correct inspections and applied the required filters.
Important: An exported file represents the information available at the time it was generated. Use AssetIQ as the primary source for the current inspection, asset and corrective-action status.
Before you begin #
Before viewing or exporting inspection results, confirm that:
- You have access to the Asset Inspections module
- Your role allows you to view the required assets and inspections
- Your role permits export, where required
- The relevant inspections have been submitted or completed
- You understand which inspection results are required
- Appropriate filters have been identified
- Your device permits downloaded files
- You have an approved location for storing the exported information
Your access may be limited by organisation, business unit, location, asset or role.
Open the inspection list #
- Sign in to AssetIQ.
- From the sidebar, open Asset Inspections.
- Open the inspection list or results page.
- Review the inspections displayed.
- Use search, filters or sorting to locate the required records.
The available columns and controls depend on your organisation’s AssetIQ configuration.
Information shown in the inspection list #
The inspection list may display information such as:
- Inspection reference
- Inspection title
- Asset number
- Asset description
- Inspection type
- Location
- Assigned inspector
- Planned inspection date
- Completion date
- Due date
- Inspection status
- Inspection result
- Number of findings
- Approval status
- Reviewer
- Priority
Review the column headings before interpreting the results.
For example, Submitted may be a workflow status, while Failed may be the inspection result.
Search for an inspection #
Use the search function to find an inspection using available information such as:
- Inspection reference
- Inspection title
- Asset number
- Asset description
- Serial number
- Inspector
- Location
- Finding reference
- Work-order reference
Enter a distinctive value where possible.
If no results appear:
- Check the spelling
- Remove unnecessary words
- Search using the asset number
- Clear active filters
- Confirm the date range
- Confirm that you are using the correct organisation
- Check your access permissions
Filter inspection results #
Filters help limit the list to the records relevant to your purpose.
Available filters may include:
- Inspection type
- Inspection status
- Inspection result
- Approval status
- Date range
- Due date
- Completion date
- Inspector
- Reviewer
- Asset
- Asset category
- Location
- Business unit
- Priority
- Finding severity
- Open or resolved findings
- Overdue inspections
The available filters depend on the current AssetIQ configuration.
After applying filters, review the displayed record count to confirm that the results are reasonable.
Common filter examples #
View failed inspections #
Apply the inspection-result filter and select Failed or the corresponding result.
Use this view to:
- Review significant defects
- Confirm that corrective actions were created
- Monitor unresolved findings
- Identify assets requiring reinspection
- Analyse recurring problems
View inspections awaiting approval #
Filter the status or approval field for inspections such as:
- Submitted
- Pending Review
- Awaiting Approval
Use the exact status available in your environment.
View overdue inspections #
Filter for inspections whose due date has passed and which have not been completed.
Review whether:
- The inspector has started the work
- The asset remains available for use
- Reassignment is required
- The due date needs authorised revision
- The overdue inspection creates an operational or compliance risk
View inspections for one asset #
Search for or filter by the asset number.
This can help you review:
- Inspection history
- Repeated checklist failures
- Condition changes
- Previous measurements
- Recurring defects
- Completed corrective actions
View inspections for a location #
Filter by the relevant location to review inspection performance and asset condition for a particular site, office, warehouse, facility or project.
View unresolved findings #
Where available, filter findings by an open, pending or unresolved status.
Use this view to monitor defects that still require:
- Corrective action
- Maintenance work
- Evidence
- Review
- Reinspection
- Formal closure
Sort the inspection list #
Sorting can help identify records requiring attention.
Useful sort options may include:
- Due date
- Completion date
- Inspection result
- Priority
- Finding severity
- Asset number
- Location
- Inspector
- Approval status
For example, sort by due date to identify the oldest overdue inspections or by severity to review the most significant findings first.
Open an inspection result #
To view a specific inspection:
- Locate the inspection in the list.
- Open the inspection record.
- Review the inspection summary.
- Confirm the asset and inspection type.
- Review the checklist responses.
- Open any findings or defects.
- Review attachments and evidence.
- Check the review or approval decision.
- Review linked corrective actions or work orders.
Confirm that you are reviewing the correct inspection before making operational or reporting decisions.
Review the inspection summary #
The inspection summary may include:
- Inspection title and reference
- Asset details
- Inspection type
- Inspector
- Inspection and completion dates
- Overall result
- Checklist completion
- Passed items
- Failed items
- Items marked not applicable
- Items that could not be verified
- Findings and severity
- Inspector comments
- Reviewer comments
- Approval decision
- Linked actions or work orders
The summary provides an overview, but important findings should also be reviewed individually.
Review checklist responses #
Open the checklist to examine:
- Questions completed
- Responses selected
- Measurements entered
- Comments
- Failed items
- Items marked not applicable
- Items that could not be inspected
- Photographs or attachments
- Inspector declaration
Do not rely solely on the overall result when detailed inspection information is required.
For example, an inspection may have an overall passing result but still contain advisory observations requiring monitoring.
Review findings and defects #
For each finding, review:
- Related checklist item
- Finding type
- Description
- Defect location
- Severity
- Measurements
- Photographs
- Immediate action
- Reviewer decision
- Corrective-action status
- Resolution details
Check whether each significant finding has an appropriate follow-up action.
A completed or approved inspection does not necessarily mean that all findings have been resolved.
Review linked actions and work orders #
Where the inspection is linked to corrective work, confirm:
- The action or work-order reference
- Responsible person or team
- Priority
- Due date
- Current status
- Work performed
- Completion evidence
- Reinspection requirement
- Resolution decision
See Create Follow-up Actions or Work Orders for more information.
View inspection history for an asset #
AssetIQ may provide access to inspection history from the asset record.
To review an asset’s inspection history:
- Open Assets.
- Find and open the required asset.
- Open the inspections, history or related-records section.
- Review the available inspections.
- Open an inspection to see its detailed result.
Inspection history can help identify:
- Changes in asset condition
- Recurring checklist failures
- Repeated corrective work
- Increasing or decreasing measurements
- Missed inspection intervals
- Previous safety restrictions
- Common components requiring attention
- Whether corrective actions were effective
Interpret the inspection information correctly #
Keep the following distinctions in mind:
| Information | What it means |
|---|---|
| Inspection status | Current stage of the inspection workflow |
| Inspection result | Outcome produced by the checklist |
| Approval decision | Whether the inspection record was accepted |
| Finding status | Whether a specific issue remains open |
| Work-order status | Progress of the corrective maintenance work |
| Asset status | Current operational or lifecycle state of the asset |
These values should not be treated as interchangeable.
For example, an inspection may be Approved, have a result of Failed, contain an Open finding and be linked to an In Progress work order.
Identify trends and recurring issues #
Inspection results can help reveal patterns such as:
- Repeated failures on the same asset
- Similar defects across one asset category
- High failure rates at a particular location
- Frequently overdue inspections
- Recurring safety-device problems
- Measurements deteriorating over time
- Repeated use of temporary repairs
- Findings that remain unresolved
- Inspectors requiring additional checklist guidance
- Checklists producing unclear or inconsistent responses
Patterns should be investigated rather than treated as isolated records.
Further action may include:
- Reviewing the maintenance strategy
- Inspecting similar assets
- Updating inspection frequency
- Improving checklist wording
- Providing user training
- Reviewing operating procedures
- Escalating a supplier or design issue
- Planning asset replacement
Prepare the results for export #
Before exporting:
- Identify the purpose of the export.
- Select the relevant inspection records.
- Apply the required filters.
- Confirm the date range.
- Review the displayed record count.
- Check that completed and failed inspections are represented correctly.
- Confirm whether open findings should be included.
- Review the visible columns.
- Confirm that you have permission to export the information.
Clear unnecessary filters if a complete inspection history is required.
Export the inspection results #
To export the displayed information:
- Open the Asset Inspections list or results page.
- Apply the required filters.
- Review the displayed records.
- Select Export, Download or the corresponding action.
- Choose the available file format if prompted.
- Confirm the export.
- Wait for the file to be generated.
- Save the downloaded file in an approved location.
The available export formats depend on the current AssetIQ version and configuration.
Possible formats may include spreadsheet, CSV or report formats. Use only the options displayed in your environment.
Export a single inspection #
Where individual inspection export is available:
- Open the required inspection.
- Confirm the asset and inspection reference.
- Review the inspection result.
- Select Export, Download Report, Print or the corresponding action.
- Choose the available format.
- Generate the report.
- Save it in an approved location.
- Check the downloaded report.
An individual report may provide more checklist detail than a list export.
Export all or filtered results? #
Choose the export scope based on its intended use.
Export all relevant results when: #
- Retaining a complete inspection history
- Preparing a formal inspection report
- Supporting an internal or external review
- Analysing inspection performance
- Reviewing condition trends
- Archiving records for a defined period
Export filtered results when: #
- Reviewing failed inspections
- Following up on overdue work
- Reporting on one location
- Analysing one asset category
- Monitoring a particular inspection type
- Reviewing one inspector’s assigned work
- Preparing a list of unresolved findings
Record the filters used when the export supports a formal report or decision.
Information that may be included #
Depending on the export type and configuration, the downloaded file may include:
- Inspection reference
- Inspection title
- Asset number
- Asset description
- Serial number
- Asset category
- Location
- Business unit
- Inspection type
- Checklist
- Assigned inspector
- Planned date
- Completion date
- Due date
- Inspection status
- Overall result
- Approval status
- Reviewer
- Checklist responses
- Measurements
- Findings
- Severity
- Inspector comments
- Reviewer comments
- Corrective-action reference
- Work-order reference
- Resolution status
The exported file may not contain every item displayed on the AssetIQ screen.
Photographs, attachments, signatures or detailed audit-history entries may need to be accessed separately.
Check the exported file #
After downloading:
- Open the file using a compatible application.
- Confirm the report or export opens correctly.
- Check the organisation and date range.
- Confirm that the expected inspections are included.
- Review the record count.
- Check that filters were applied correctly.
- Review column headings.
- Confirm that asset identifiers are complete.
- Check dates and times.
- Review failed results and findings.
- Check for blank or truncated fields.
- Confirm whether linked work references are included.
Do not distribute or rely on an exported report until its contents have been checked.
Suggested file-naming convention #
Use a consistent filename that identifies the subject and reporting period.
A recommended format is:
AssetIQ_Inspections_[Scope]_[Date-or-Period]
Examples:
AssetIQ_Inspections_Melbourne-Warehouse_2026-09.xlsxAssetIQ_Inspections_Failed-Results_2026-Q3.xlsxAssetIQ_Inspection_CRN-0042_2026-09-18.pdfAssetIQ_Inspections_Overdue_2026-09-30.csv
Avoid filenames such as:
export.xlsxinspection-final.csvreport-new.xlsxresults-final-final.xlsx
Include the scope and reporting date whenever possible.
Use exported inspection results #
Exported results may support:
- Operational reporting
- Maintenance planning
- Safety reviews
- Compliance evidence
- Corrective-action tracking
- Condition analysis
- Management reporting
- Internal-control testing
- Asset-replacement planning
- Inspection-performance monitoring
- Follow-up with suppliers
- External audits or certification reviews
Use the report only for its intended and authorised purpose.
Protect exported information #
Inspection exports may contain:
- Asset and location information
- User or inspector names
- Safety findings
- Equipment defects
- Operational restrictions
- Photographs
- Maintenance details
- Compliance information
After downloading an export:
- Save it in an approved location
- Limit access to authorised users
- Avoid sending it through unapproved channels
- Apply password protection or encryption where required
- Confirm external recipients are authorised
- Follow your organisation’s retention policy
- Remove duplicate working copies when no longer needed
- Do not store sensitive reports on unmanaged devices
Once downloaded, the file is no longer protected by AssetIQ’s role-based access controls.
Treat exports as point-in-time records #
An exported file does not update automatically.
After an export is generated:
- New inspections may be completed
- Findings may be added or resolved
- Work-order statuses may change
- Reviewer decisions may be recorded
- Asset information may be corrected
- Operational restrictions may change
Return to AssetIQ when current information is required and generate a new export where necessary.
Editing the downloaded file does not update AssetIQ.
Common issues #
The required inspection is not visible #
Check:
- Search criteria
- Active filters
- Date range
- Inspection status
- Organisation
- Business unit or location access
- Your assigned permissions
Clear the filters and search again.
The Export button is unavailable #
Your role may not have export permission, or export may not be available on the current screen.
Contact your AssetIQ administrator or use an approved reporting process.
The export is empty #
An active filter may have excluded all records.
Clear or adjust the filters, confirm that records appear on the screen and export again.
Some inspections are missing #
Check whether:
- The date range is correct
- The inspections were submitted
- An active filter excludes them
- You have access to the relevant assets
- The export contains only the current page
- Archived or cancelled records are excluded
The downloaded file cannot be found #
Check your browser’s download history and default Downloads folder. Your browser or device may also have blocked the download.
The file does not open #
Confirm that you are using an application compatible with the exported format. Download the file again if it may be incomplete.
Photographs are missing from the export #
List exports may contain finding data without embedded photographs. Open the individual inspection in AssetIQ or generate a detailed report if that option is available.
The exported data appears outdated #
Return to AssetIQ and review the current record. Generate a new export if more recent information is required.
Changes made in the file do not appear in AssetIQ #
A downloaded file is separate from AssetIQ. Make authorised changes directly in AssetIQ using the appropriate function.
The inspection is approved but shows a failed result #
This can be correct. Approval confirms that the inspection record was accepted; it does not change a genuine failed result.
Review the findings and linked corrective work.
Recommended practices #
When viewing and exporting inspection results:
- Confirm the inspection status and result separately
- Review detailed findings, not only the summary
- Use filters appropriate to the reporting purpose
- Record filter criteria for formal reports
- Check linked corrective actions and work orders
- Review recurring findings
- Verify the exported record count
- Check the downloaded file before distributing it
- Use consistent filenames
- Store exports securely
- Limit sharing to authorised users
- Use AssetIQ for current information
- Generate a new export when updated results are required
- Retain reports according to organisational policy
Next steps #
After reviewing or exporting the results:
- Follow up on unresolved findings
- Monitor overdue corrective actions
- Confirm that completed work has been verified
- Arrange reinspection where required
- Review recurring issues
- Share reports only with authorised stakeholders
- Retain final records according to policy
For related guidance, see:
