Overview #
Maintenance and Inspection reports help authorized users monitor planned work, completed activities, overdue requirements, inspection results and asset conditions requiring attention.
Depending on your AssetIQ configuration, these reports may help answer questions such as:
- Which maintenance activities are due?
- Which work orders remain open?
- Which assets have overdue maintenance?
- How long does maintenance work take?
- Which inspections are scheduled or overdue?
- Which inspections failed?
- Which findings remain unresolved?
- Which assets have recurring maintenance or inspection problems?
The available reports, fields and calculations depend on the current AssetIQ version and recorded data.
Before you begin #
Before opening a report, determine:
- Whether you need maintenance or inspection information
- The required date basis
- The reporting period
- Relevant assets or categories
- Organization, business unit or location
- Required statuses
- Whether open or historical records are required
- Whether you have access to the complete relevant dataset
Important: A completed inspection can contain failed findings, and a completed maintenance record does not automatically prove that every related issue has been resolved. Review the underlying records.
Open the reports #
- Sign in to AssetIQ.
- Open Reports, Analytics or the corresponding module.
- Select Maintenance, Work Orders, Inspections or the relevant category.
- Choose the required report.
- Review its description and default filters.
- Confirm the organisation and reporting period.
Only use the report names available in your AssetIQ environment.
Common maintenance reports #
Depending on available functionality, maintenance reports may include:
- Maintenance Summary
- Upcoming Maintenance
- Overdue Maintenance
- Maintenance by Asset
- Maintenance by Location
- Maintenance by Status
- Work Order Summary
- Open Work Orders
- Completed Work Orders
- Work Order Backlog
- Work Order Duration
- Maintenance History
- Maintenance Cost
- Another configured report
Common inspection reports #
Inspection reports may include:
- Inspection Summary
- Upcoming Inspections
- Overdue Inspections
- Completed Inspections
- Inspections by Result
- Failed Inspections
- Findings by Severity
- Open Inspection Findings
- Inspections by Asset
- Inspections by Location
- Inspection History
- Another configured report
View the Maintenance Summary #
A maintenance summary may display:
- Total maintenance activities
- Scheduled maintenance
- Maintenance due soon
- Overdue maintenance
- Maintenance in progress
- Completed maintenance
- Cancelled maintenance
- Assets currently under maintenance
- Open work orders
Before interpreting the values, confirm:
- Statuses included
- Date basis
- Date range
- Whether maintenance orders or work orders are counted
- Whether cancelled activities are excluded
- Whether each asset can contribute several records
Maintenance order versus work order #
Confirm what each report measures.
| Record | General purpose |
|---|---|
| Maintenance plan or schedule | Defines recurring or planned maintenance requirements |
| Maintenance order | Represents a planned maintenance activity |
| Work order | Records the work to be assigned, performed and completed |
| Inspection | Records structured checks and observations |
| Finding | Records a condition or defect identified during inspection |
A maintenance activity may generate or contain several work orders, depending on the AssetIQ configuration.
View upcoming maintenance #
An upcoming-maintenance report may show:
- Asset
- Maintenance type
- Due date
- Current status
- Location
- Responsible user or team
- Days until due
- Related plan
- Priority
Use it to:
- Plan workshop capacity
- Arrange parts
- Coordinate asset availability
- Avoid rental or scheduling conflicts
- Prepare required resources
Confirm which future period the report uses, such as 7, 30 or 90 days.
View overdue maintenance #
Maintenance may be considered overdue when:
- Its due date has passed
- It has not reached a completed status
- It has not been cancelled
- It meets another configured rule
Review each overdue item for:
- Correct due date
- Current asset location
- Operational status
- Assigned owner
- Current work progress
- Reason for delay
- Safety or compliance impact
- Revised plan
Do not change the due date solely to remove an overdue result.
Review days overdue #
Where the report calculates days overdue, the general calculation may resemble:
Confirm whether AssetIQ uses:
- Calendar days
- Working days
- Organization time zone
- Current date
- Completion date for historical analysis
A negative value may represent days remaining rather than overdue days.
View work-order status #
A work-order report may group records into statuses such as:
- Draft
- Open
- Assigned
- Scheduled
- In Progress
- On Hold
- Completed
- Cancelled
- Overdue
Use the exact status names configured in your environment.
An open work order is not necessarily overdue. It may still be within its planned completion period.
Review the work-order backlog #
Backlog usually represents authorized work that is not yet completed.
Before interpreting the backlog, confirm:
- Included statuses
- Whether draft work is excluded
- Whether on-hold work is included
- Date range
- Asset and location scope
- Treatment of cancelled records
A growing backlog may indicate:
- Increased asset problems
- Insufficient maintenance capacity
- Parts delays
- Incomplete status updates
- Poor prioritization
- A deliberate maintenance campaign
- Improved reporting of existing problems
Investigate the cause before concluding that performance has declined.
Review work-order duration #
Work-order duration may be calculated using:
- Created to completed
- Assigned to completed
- Actual start to actual completion
- Planned start to planned finish
- Another configured method
For example:
Check whether paused or on-hold time is included.
Do not compare duration values calculated using different date fields.
Review maintenance by asset #
Use this report to identify:
- Assets with frequent maintenance
- Assets with recurring work orders
- Long-running repairs
- Assets with significant downtime
- Repeated component failures
- Assets nearing planned maintenance
Frequent maintenance may reflect:
- High utilization
- Asset age
- Operating conditions
- Preventive-maintenance strategy
- Reliability problems
- Duplicate or incomplete records
Open the asset history before interpreting the pattern.
Review maintenance by location #
This report can help compare:
- Maintenance workload
- Overdue work
- Completed activities
- Workshop demand
- Asset condition
- Resource requirements
Confirm whether the location represents:
- Asset’s home location
- Current location
- Maintenance location
- Work-order location
Different definitions can change the result.
Review maintenance cost #
If AssetIQ records costs, the report may include:
- Labor
- Parts
- Supplier costs
- Transport
- Other maintenance expenses
- Total recorded cost
Confirm:
- Currency
- Tax treatment
- Included cost categories
- Whether estimated or actual values are used
- Whether all costs are entered
- Whether AssetIQ or a finance system is the authoritative source
Do not treat incomplete recorded costs as the full financial cost of maintenance.
View the Inspection Summary #
An inspection summary may display:
- Scheduled inspections
- Inspections due
- Overdue inspections
- Inspections in progress
- Submitted inspections
- Completed inspections
- Passed inspections
- Failed inspections
- Open findings
Confirm whether the report counts:
- Inspection records
- Checklist questions
- Findings
- Assets inspected
- Another configured measure
Inspection status versus result #
These values have different meanings.
| Item | Example | Meaning |
|---|---|---|
| Inspection status | Completed | The inspection workflow is finished |
| Inspection result | Failed | One or more criteria were not met |
| Finding status | Open | Corrective follow-up remains outstanding |
| Work-order status | In Progress | Related corrective work is underway |
A completed inspection may therefore remain operationally significant.
View upcoming inspections #
An upcoming-inspections report may show:
- Asset
- Inspection type
- Planned date
- Due date
- Assigned inspector
- Location
- Current status
- Days until due
Use it to:
- Coordinate inspector availability
- Arrange asset access
- Avoid operating conflicts
- Prepare required equipment
- Monitor mandatory inspections
View overdue inspections #
An inspection may be overdue when:
- Its due date has passed
- It has not been completed or cancelled
- It meets another configured condition
Review:
- Assigned inspector
- Asset location
- Inspection priority
- Reason for delay
- Operational impact
- Whether the asset can remain in use
- Required escalation
Do not record an inspection as completed unless the physical checks were actually performed.
View inspection results #
An inspection-results report may group records as:
- Passed
- Passed with observations
- Failed
- Incomplete
- Unable to Verify
- Another configured result
Confirm whether the overall result is:
- Selected by the inspector
- Calculated from checklist responses
- Based on failed mandatory items
- Determined through another configured rule
View failed inspections #
For every failed inspection, review:
- Asset
- Inspection type
- Date
- Inspector
- Failed checklist items
- Findings
- Severity
- Photographs
- Immediate action
- Operational restriction
- Linked work order
- Current finding status
A failed inspection should lead to an appropriate decision or follow-up rather than remaining only as a report entry.
View findings by severity #
A findings report may group issues by values such as:
- Critical
- High
- Medium
- Low
- Observation
Use your organization’s approved severity definitions.
High-severity findings should be reviewed for:
- Immediate safety action
- Asset isolation
- Assigned responsibility
- Due date
- Corrective work
- Re-inspection
- Return-to-service approval
Do not reduce a finding’s severity merely to improve report results.
View open inspection findings #
An open-findings report may contain:
- Finding reference
- Asset
- Inspection
- Description
- Severity
- Responsible person
- Created date
- Due date
- Related work order
- Current status
Use it to monitor findings that still require:
- Investigation
- Repair
- Corrective action
- Evidence
- Re-inspection
- Formal resolution
Analyze recurring findings #
Look for patterns such as:
- Same asset failing repeatedly
- Same checklist item failing across several assets
- Repeated damage at one location
- Recurring safety-device failures
- Findings reopening after repair
- Similar defects within an asset category
Recurring findings may indicate:
- Ineffective repair
- Inadequate maintenance interval
- Design weakness
- Operating-practice issue
- Training need
- Checklist problem
- Supplier issue
Link maintenance and inspection information #
Inspection findings may lead to work orders.
When analyzing both areas, check whether:
- Failed findings have corrective work
- Work orders link to the correct inspection
- Critical findings remain visible
- Completed work has been verified
- Re-inspection occurred where required
- Asset restrictions were removed appropriately
Do not treat work-order creation as defect resolution.
Apply report filters #
Useful filters may include:
- Date basis and date range
- Asset
- Asset category
- Location
- Business unit
- Maintenance type
- Inspection type
- Status
- Result
- Priority
- Severity
- Responsible user or team
- Open or resolved findings
Review active filters before interpreting totals.
Use the correct date basis #
Examples:
| Reporting question | Recommended date basis |
|---|---|
| Maintenance due this month | Due date |
| Work completed this month | Completion date |
| Work started this month | Actual start date |
| Inspections scheduled this month | Planned or due date |
| Inspections performed this month | Inspection or completion date |
| Findings raised this month | Finding-created date |
| Findings resolved this month | Resolution date |
The exact options depend on the report.
Drill into supporting records #
Where available:
- Select a metric, chart segment or table row.
- Review inherited filters.
- Check the record count.
- Open the maintenance order, work order or inspection.
- Verify unexpected information.
- Review the related asset.
Make corrections in the underlying authorized record.
Verify report results #
If a value appears incorrect:
- Confirm the report definition.
- Check date basis and filters.
- Review included statuses.
- Drill into the supporting records.
- Confirm permissions.
- Check data-refresh timing.
- Review incomplete or duplicate records.
- Verify a sample against source records.
Common issues #
Overdue maintenance count appears too high #
Check completed records with outdated statuses, incorrect due dates, cancelled work and dashboard refresh timing.
A completed work order remains open in the report #
Confirm the completion action and status were saved.
Failed inspections are missing #
Check the date basis, result filter, permission scope and whether the report counts overall results or findings.
The completed-inspection count differs from the asset history #
Review filters, reporting period and whether several inspections were completed for one asset.
Findings have no work orders #
A work order may not be required for every observation, but significant findings should have a documented decision and follow-up.
Maintenance costs appear incomplete #
Confirm whether all labor, parts and supplier costs are recorded and whether another system holds the authoritative financial data.
Two locations show the same asset #
Review whether the report represents home, current, activity or maintenance location.
Recommended practices #
When using maintenance and inspection reports:
- Select the correct date basis
- Distinguish maintenance orders and work orders
- Separate status from result
- Review overdue items promptly
- Confirm backlog definitions
- Check duration calculations
- Investigate recurring maintenance
- Review all failed inspections
- Monitor findings by severity
- Link findings to corrective work
- Verify completion before resolving defects
- Review source records
- Check report freshness
- Document filters used
- Escalate safety-critical exceptions
Next steps #
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